As our club continues to grow, the administrative workload has become more demanding, and additional support is needed to help keep our operations running smoothly.  Please consider offering your talents to make our club more valuable to our members.

If your are curious or interested, please come to a meeting and talk it over with our board.  We will be happy to answer questions and adapt duties to your time and talents.

The role of a club secretary involves administrative tasks like taking meeting minutes, maintaining membership records, handling official correspondence, and organizing paperwork. The secretary acts as the club's primary record-keeper, ensuring official decisions and history are documented and preserved, which helps with legal compliance and organizational continuity. Effective communication and strong organizational skills are essential for a club secretary to manage these responsibilities and support the club's operations. 

 

Key responsibilities

• Meeting management: 

Taking and distributing minutes for all official meetings, preparing agendas in consultation with the president, and sometimes calling roll and leading the secretary's report. 

• Record keeping: 

Maintaining a complete and accurate record of all club activities and decisions, and keeping minutes in a safe, secure, and chronological order. 

• Membership management: 

Keeping an up-to-date membership list and handling changes in membership information. 

• Communication: 

Managing official club correspondence, distributing information to members, and acting as a point of contact for the club. 

• Administrative support: 

Organizing paperwork, managing files, and assisting with other administrative duties to ensure the club runs efficiently. 

• Historical preservation: 

Preserving the club's historical records, which helps with legal compliance and organizational continuity.